IMPORTANT INFO for Events at IBB

• We encourage groups to reserve extra time before an the event start time for set up (e.g. gain access to the space, set up AV, catering) and for reset and cleanup after event.
• For any event with 100+ expected attendees, GTPD security must be requested by the hosting group for the duration of the event, per GT policy (approx. $160.00 for four hour minimum). *If this expense is prohibitive, please contact connect@ibb.gatech.edu. 
• For any event that will include alcohol, the hosting group is responsible for securing GT alcohol permissions prior to event. GT alcohol permissions event form here. 
• If minors will be present at your event, per GT policy, the program must be approved by the Youth Compliance Team at least 30 days prior to your event.  Youth Program Registration details are available here.
• GT preferred caterers must be used for any orders over $600, per event: complete list here.   
• Event space requests are considered tentative until reviewed and approved by the IBB event staff. 
• All events that take place in IBB spaces must follow GT event guidelines and policies.
• IBB events receive priority in these spaces and all other requests are reviewed based on availability and association with bioengineering and bioscience. 
• IBB strives to be eco-conscious. Using compostable or recyclable serving ware for catering orders is preferred. Helium-filled balloons are not permitted in the building due to the global helium shortage.

Event Space Request Instructions

• Click the below link to "Request IBB Event Space," then click on “login in” at the top right of the screen and login using GTID credentials. If not logged in, users will receive an error message when saving a reservation request.
• Use the center drop-down box to view all spaces or individually selected event areas. 
• Click on the desired event reservation time on the requested date to open the event request form. Be sure to include time needed for set-up and clean-up of your event. 
• To select multiple event spaces at once within the form, hold down the Ctrl or Command key and highlight the desired spaces. 
• Complete all fields in the form and select “save.” 
• Event requests are tentative (and will show as "Awaiting Approval" on the event calendar) until reviewed by IBB event staff. Event staff will respond to requests within two business days. 
• If confirmed, IBB event staff will follow up with additional instructions and update the reservation as “confirmed” in the calendar. 

If you have questions, please contact connect@ibb.gatech.edu.