This page collects many of the forms, ticketing links, and contact points that IMS staff may need to refer to. This page will be updated as new support options go live. If you have any suggestions for things to include here, email brian.mcglade@gatech.edu

Help Emails and Links

• support@oit.gatech.edu - To request IT support
• ims-building@gatech.edu - For IMS staff members, Marcus/Pettit building residents, and conference room users to request building assistance (such as Buzzcard access not working, lights out in office, dirty common area, meeting room question, or other building concern).
• SUMS Help - To request help with a SUMS issue.

Important Georgia Tech Links

• Georgia Tech Policy Library
• Benefits
• ServiceNow
• Administrative Services Center
• GA Tech Genius LMS: Learning dashboard for compliance and other trainings.

General IMS Information

• IMS Employee Handbook: A document outlining IMS's organization and general policies.
• IMS Business Services Assignments: Who to see for help across IMS (Admin, Events, Facilities, Finance, HR, IT, Research Administration)

Admin and Finance

• Purchase Request Form: To submit a purchase request to the IMS purchasing team. The purchasing team will handle the Workday and/or PCard purchase.
• DocID Request: To generate a DocID.
• Core Facility Worktag Crosswalk - List of all worktags for the Cleanroom and MCF.
• PCard Limit Increase Request - For PCard holders to request a one-time limit increase through ServiceNow.
• Georgia Tech Procurement & Business Services Form bank - GT form database including forms like Food/Group Meal Form, Tax Exemption, Unauthorized Purchase, and many others.

Hiring Forms

• Research Faculty Hire Request: If you are a hiring manager seeking to hire a research faculty position, complete this form and return it to Cecelia Jones.
• Staff Hire Request: If you are a hiring manager seeking to hire a staff position, complete this form and return it to Cecelia Jones.
• Student Hire Request: Request to hire an undergraduate or graduate student to work at IMS. Return completed forms to Robin Truitt.
  • Note: This is for active undergraduate and graduate students from USG schools only. Recent graduates, high school students, and students from non-USG schools are not considered student hires. If any of these scenarios apply to you, contact Cecelia Jones for next steps.
• Temp Employee Hire Request: If you are a hiring manager seeking to hire a temporary employee, complete this form and return it to Cecelia Jones.
• Hiring Guidelines: General information for all hiring managers about the procedures and timelines for hiring an employee.

General Building Information

• Marcus Redbook: Emergency preparedness manual for the Marcus Nanotechnology Building.
• Pettit Redbook: Emergency preparedness manual for the Pettit Microelectronics Building.
• Building Access Request: Request Buzzcard access for the Marcus and Pettit Buildings.
• IMS Hoteling Space Reservation Instructions: Marcus 4102B (more spaces coming soon - both in Marcus and Pettit) can be reserved for those needing a temporary office (for example, a teleworking staff member without an on-campus office needing a touchdown space for a meeting, or a visiting speaker needing an office for a day). Reservations are required! 

Conference Rooms, Meeting Rooms, and Events

• Event Request Intake Form: Request help with an IMS event, such as a workshop, seminar, short course, lecture, or board meeting. The IMS Events Team can help find space, set up registration, order catering, create namebadges, and provide full-service event support.
• Marcus and Pettit Small Meeting Room Calendar: Book the small meeting rooms (Marcus 1133, 2107, 3107, 4107 and Pettit 138, 139).
• Georgia Tech Event Reservation System: Book Marcus 1116, 1117, 1118 and Pettit 102A/B. Use your GT credentials to log in and request a room reservation. Your reservation is not confirmed until you receive an official email. These rooms are open to campus, and we only confirm rooms six months at a time. If you are an IMS staff member, we can waive the confirmation wait time. Contact ims-building@gatech.edu to have your reservation confirmed early.  |  Marcus/Pettit Conference Room Policy

Misc

• Communications Project Request: Request help with an IMS website, flyer, digital signage, promotional item, or other communications need.
• Equipment Loan Agreement: All GT staff who carry GT property offsite, like laptops or phones, are required to have a loan. agreement on file. This agreement must be completed at the start of each fiscal year.
• Injury Reporting Protocol: If you experience an injury while working, you must report the incident to your supervisor within 24 hours of the incident.
  • One-page document on injury reporting protocol, for injuries ranging from minor to life-threatening.
  • GT's website on Worker's Compensation
• Shipping Request Form: Use to request an outbound UPS, FedEx, or freight shipment. If you need help with inbound shipping, contact Deion Sutton. Do not give out our UPS/FedEx numbers without prior approval from IMS shipping staff.

Coming Soon

• Travel Request System
• Plotter intake
• External User Request
• Sole Source form + instructions on writing a good sole source