Federal Disclosures

NSF

NSF Proposal Compliance Requirements: Biosketch, Current & Pending Support, Foreign Activities, Research Security Training, and Public Access
Resource Links	Biosketch Requirements	Current & Pending/Other Support	Foreign Activities & Disclosures	Research Security Training	Public Access & Data Sharing
SciENcv (Science Experts Network Curriculum Vitae) NSF Biosketch Format Guide NSF Disclosures' Requirements Chart NPSM Pre- and Post Award Disclosures Chart Federal RST modules SECURE Center condensed module Georgia Tech Ethics in Action Fall Compliance Training CITI Program Preparing your Data Management & Sharing Plan Data Management and Sharing Plan Guidance NSF Application Guide	Each separate individual (who is designated as senior/key personnel) must provide a separate individual Biographical Sketch. Must be created via SciENcv (Science Experts Network Curriculum Vitae) Biosketch must include ALL appointments and affiliations held (domestic or foreign, paid or unpaid), including: - Academic, professional and scientific appointments - Adjunct and visiting scholar appointments - Volunteer positions - Guest and honorary appointments - Management roles with a small business - Affiliations with foreign entities on governments - Editorships, all publications in the last 3 years, only earlier publications relevant to the current application Note: Individuals must disclose any contracts or activities related to participation in programs sponsored by foreign governments, their instrumentalities, or affiliated entities, esp. foreign government‑sponsored talent recruitment programs. NSF Provided Resources: NSF Biosketch Format Guide NSF Disclosures Requirements Chart (outlines where and when specific types of disclosures must be made)	Each separate individual (who is designated senior personnel) must provide a separate individual Current & Pending. The purpose is to ensure the PI has enough resources to complete the investigation and to pinpoint any potential overlap/duplication. Current & Pending Support Form must be completed through SciENcv (Science Experts Network Curriculum Vitae). All active projects and proposals under consideration, including: Federal, state, local, private, nonprofit, commercial, and foreign sources The proposal being submitted (listed as “pending”) All current and pending research support, regardless if support: Is from a domestic or foreign source Is provided through the applicant organization or directly to the individual Has monetary value or is in‑kind (e.g. Office or laboratory space, equipment, supplies, personnel, or students, PI time commitment, etc.) In‑kind contributions with an estimated value of $5,000 or more* Participation in or applications to foreign government–sponsored programs Consulting that falls outside of an individual’s appointment/agreement PI must continually update Current & Pending. For more information, see: NSF Disclosures' Requirements Chart NPSM Pre- and Post Award Disclosures Chart	There is no separate “foreign activities form” in the guidance itself. Foreign activities are disclosed within existing standardized sections - Foreign Appointments and Positions disclosed in Biographical Sketch * Academic, professional, or institutional appointments with foreign institutions * Paid or unpaid, full‑time, part‑time, or voluntary roles * Visiting or honorary positions if they relate to research activities - Foreign Research Support (Financial or In‑Kind) disclosed in Current & Pending. * Foreign grants or contracts * Salary or stipends paid by foreign entities * In‑kind contributions (lab space, equipment, students, data, personnel) - Foreign Consulting and Professional Activities * Foreign‑based personnel or collaborators providing project support * Foreign Talent Recruitment Programs (FTRPs) * Participation in or applications to foreign government‑sponsored talent programs * Contracts, agreements, indirect support tied to such programs (even if provided through an intermediary) Malign Foreign Talent Recruitment Programs (MFTRPs) are prohibited by law. NSF requires annual certification that senior personnel are not participating in MFTRPs.	1. Who must take the training? All senior/key personnel on NSF proposals and awards must complete Research Security Training. This applies to anyone listed as senior/key personnel on a research and development proposal. 2. When must training be completed? Training must be completed within 12 months prior to proposal submission. 3. What training is acceptable? NSF allows institutions or individuals to use any training that covers the required topics: Cybersecurity, International collaboration, Foreign interference, Proper use of funds, Disclosure, conflict of interest, conflict of commitment Training Opportunities Available: * The four Federal RST modules developed by NSF/NIH/DOE/DoD * The SECURE Center condensed module (government‑wide compliant) * Georgia Tech Ethics in Action Fall Compliance Training * Third‑party compliant training (e.g., CITI Program) is also acceptable. NOTE: Annual certification for active awards is required. 4. How is completion documented? Individuals receive a certificate of completion. NSF does not store training records.	Anyone applying for NSF funding must include a Data Management and Sharing Plan (usually no more than two pages). This plan explains: * What data or research products the project will create * How those materials will be managed, shared, and preserved * When and where the data will be made available * If the project will not create any data, the plan must clearly explain why. What qualifies as research data and materials: Research data, Samples and physical collections, Software and code, Models, methods, and other supporting research materials Research data should be shared with other researchers and the public unless there is a valid reason not to (such as privacy, security, or intellectual property concerns). * Any limits or delays on sharing must be explained in the Data Management and Sharing Plan. * All data behind NSF‑funded publications must be made publicly available at the time the paper is published * Must deposit peer‑reviewed journal articles and conference papers resulting from NSF funding into the NSF Public Access Repository (NSF‑PAR). NSF Provided Resources Preparing your Data Management & Sharing Plan Data Management and Sharing Plan Guidance

NIH

NIH Proposal Compliance Requirements: Biosketch, Current & Pending Support, Foreign Activities, Research Security Training, and Public Access
Resource Links	Biosketch Requirements	Current & Pending/Other Support	Foreign Activities & Disclosures	Research Security Training	Public Access & Data Sharing
SciENcv (Science Experts Network Curriculum Vitae) NIH Biosketch FAQs NIH Biosketch Instructions NIH Biosketch Samples NIH Current & Pending Instructions Federal RST modules SECURE Center condensed module Georgia Tech Ethics in Action Fall Compliance Training CITI Program Writing a Data Management and Sharing Plan Data Management & Sharing Policy Overview	Each separate individual (who is designated as senior/key personnel) must provide a separate individual Biographical Sketch. Must be created via SciENcv (Science Experts Network Curriculum Vitae) Biosketch must include ALL appointments and affiliations held (domestic or foreign, paid or unpaid), including: * Academic, professional and scientific appointments * Adjunct and visiting scholar appointments * Volunteer positions * Guest and honorary appointments * Management roles with a small business * Affiliations with foreign entities on governments * Editorships, all publications in the last 3 years, only earlier publications relevant to the current application Note: Individuals must disclose any contracts or activities related to participation in programs sponsored by foreign governments, their instrumentalities, or affiliated entities, esp. foreign government‑sponsored talent recruitment programs. NIH Provided Resources: NIH Biosketch FAQs NIH Biosketch Instructions NIH Biosketch Samples	Each separate individual (who is designated senior personnel) must provide a separate individual Current & Pending. The purpose is to ensure the PI has enough resources to complete the investigation and to pinpoint any potential overlap/duplication. Current & Pending Support Form must be completed through SciENcv (Science Experts Network Curriculum Vitae). - All active projects and proposals under consideration, including: Federal, state, local, private, nonprofit, commercial, and foreign sources The proposal being submitted (listed as “pending”) - All current and pending research support, regardless if support: Is from a domestic or foreign source Is provided through the applicant organization or directly to the individual Has monetary value or is in‑kind (e.g. Office or laboratory space, equipment, supplies, personnel, or students, PI time commitment, etc.) - In‑kind contributions with an estimated value of $5,000 or more* - Participation in or applications to foreign government–sponsored programs - Consulting that falls outside of an individual’s appointment/agreement PI must continually update Current & Pending. For more information see NIH Current & Pending Instructions	NIH requires Senior/Key Personnel to disclose all current foreign positions and scientific appointments in the Biographical Sketch. This includes: Academic, Professional, Institutional, Visiting, Adjunct, Honorary, or Voluntary (ALL Paid or unpaid) Foreign Activities* That MUST Be Disclosed as Other Support: Foreign grants or contracts Salary, stipends, or honoraria from foreign entities In‑kind contributions from foreign sources (e.g. lab space, staff, data, equipment) Foreign consulting that involves research High‑value materials provided by a foreign collaborator Research travel paid by a foreign entity Foreign Agreements (e.g. copies of Contracts, Grants, MOUs, Employment or appointment letters) must be submitted with Other Support and in RPPRs for ongoing awards. Foreign Components must be declared at proposal submission and must be justified in a Foreign Justification attachment: Human subjects or animals located outside the U.S. Experiments conducted in foreign labs Use of foreign facilities or instrumentation Data collection abroad *Collaborations with foreign investigators expected to result in co‑authorship	1. Who must complete the training? ALL senior/key personnel listed on an NIH grant application. 2. When must training be completed? RST must be completed within 12 months prior to NIH application submission. 3. How NIH collects certification * Individual certification - NIH requires each senior/key person to certify RST completion in their SciENcv Biographical Sketch at the time of application submission. * Institutional certification - The Authorized Organization Representative (AOR) certifies that all covered individuals employed by the institution have completed RST via their signature on the application face page. 4. What training is acceptable? NIH allows any training that covers the CHIPS Act–required topics: Cybersecurity, International collaboration, Foreign interference, Proper use of federal funds, Disclosure requirements, Conflicts of interest & commitment Training Opportunities Available: * The four Federal RST modules developed by NSF/NIH/DOE/DoD * The SECURE Center condensed module (government‑wide compliant) * Georgia Tech Ethics in Action Fall Compliance Training * Third‑party compliant training (e.g., CITI Program) is also acceptable. NOTE: Annual certification for active awards is required.	A Data Management Sharing Plan is a requirement for all NIH‑funded research that generates scientific data, regardless of budget size. The plan explains: * What scientific data will be generated * What data will be shared and what will not * Where the data will be stored and preserved * When and how the data will be shared * Who is responsible for managing and overseeing data sharing. * If a project will not generate data, the plan must clearly justify why no data will be shared. What qualifies as scientific data * NIH defines scientific data as recorded factual material needed to validate and replicate research findings, whether or not the data appear in a publication NIH Data Sharing Highlights * NIH’s policy sets the expectation that researchers will maximize appropriate sharing of scientific data generated with NIH funding. * Data supporting publications must be shared before or at time of publication. * Investigators must explain and justify any limits or exceptions (for example, due to privacy, consent, or legal restrictions). NIH Provided Resources: Writing a Data Management and Sharing Plan Data Management & Sharing Policy Overview

DOE

DOE Proposal Compliance Requirements: Biosketch, Current & Pending Support, Foreign Activities, Research Security Training, and Public Access
Resource Links	Biosketch Requirements	Current & Pending/Other Support	Foreign Activities & Disclosures	Research Security Training	Public Access & Data Sharing
SciENcv (Science Experts Network Curriculum Vitae) DOE Biosketch Instructions & Example DOE Current & Pending Support Federal RST modules SECURE Center condensed module Georgia Tech Ethics in Action Fall Compliance Training CITI Program Writing a Data Management and Sharing Plan Requirements and Guidance for DMP Data Transfer and Use Templates & Tools Additional Funding Opportunities (DOE)	Each separate individual (who is designated as senior/key personnel) must provide a separate individual Biographical Sketch. Must be created via SciENcv (Science Experts Network Curriculum Vitae) Biosketch must include ALL appointments and affiliations held (domestic or foreign, paid or unpaid), including: - Academic, professional and scientific appointments - Adjunct and visiting scholar appointments - Volunteer positions - Guest and honorary appointments - Management roles with a small business - Affiliations with foreign entities on governments - Editorships, all publications in the last 3 years, only earlier publications relevant to the current application Note: Individuals must disclose any contracts or activities related to participation in programs sponsored by foreign governments, their instrumentalities, or affiliated entities, esp. foreign government‑sponsored talent recruitment programs. DOE Provided Resources: DOE Biosketch Instructions & Example	Each separate individual (who is designated senior personnel) must provide a separate individual Current & Pending. The purpose is to ensure the PI has enough resources to complete the investigation and to pinpoint any potential overlap/duplication. Current & Pending Support Form must be completed through SciENcv (Science Experts Network Curriculum Vitae). All active projects and proposals under consideration, including: Federal, state, local, private, nonprofit, commercial, and foreign sources The proposal being submitted (listed as “pending”) All current and pending research support, regardless if support: Is from a domestic or foreign source Is provided through the applicant organization or directly to the individual Has monetary value or is in‑kind (e.g. Office or laboratory space, equipment, supplies, personnel, or students, PI time commitment, etc.) - In‑kind contributions with an estimated value of $5,000 or more* - Participation in or applications to foreign government–sponsored programs - Consulting that falls outside of an individual’s appointment/agreement PI must continually update Current & Pending. For more information see DOE Current & Pending Support	The DOE now requires prior DOE approval for all foreign nationals, including U.S. permanent residents, who will have access to DOE property (DOE Order 142.3A). NOTE: DOE funding recipients must be U.S.‑based and U.S.‑controlled. Any work conducted outside the U.S. requires explicit disclosure and approval. DOE requires disclosure of ALL foreign activities and resources, not limited to: * Foreign grants, contracts, or awards * Foreign appointments or affiliations (visiting, adjunct, honorary) * In‑kind support from foreign sources (lab space, equipment, staff, students) * Gifts tied to research * Foreign consulting related to research * Participation in foreign government‑sponsored talent recruitment programs Including: Paid or unpaid; Cash or in‑kind; Full‑time, part‑time, or voluntary; Domestic or foreign DOE requires explicit disclosure and, in some cases, waivers when foreign entities or foreign work are involved. This includes: * A foreign government * A foreign‑organized company or institution * A non‑U.S. citizen or permanent resident not affiliated with a U.S. entity * U.S. organizations owned or controlled by foreign entities When Disclosure Is Required * At proposal submission * After selection for funding * Within 30 days of any change for the life of the award	1. Who must take the training? Anyone who contributes in a substantive, meaningful way to the development or execution of the project. Not limited to: * Principal Investigators (PI), Project Directors (PD), Co‑PIs / Co‑PDs, Project managers * Anyone functionally acting in these roles, regardless of title * Graduate students, postdocs, and consultants if they meet this definition. 2. When must training be completed? Within 12 months prior to submitting a DOE application. 3. What training is acceptable? The DOE allows any training that covers the CHIPS Act–required topics: Cybersecurity, International collaboration, Foreign interference, Proper use of federal funds, Disclosure requirements, Conflicts of interest & commitment Training Opportunities Available: * The four Federal RST modules developed by NSF/NIH/DOE/DoD * The SECURE Center condensed module (government‑wide compliant) * Georgia Tech Ethics in Action Fall Compliance Training * Third‑party compliant training (e.g., CITI Program) is also acceptable. NOTE: Annual certification for active awards is required. 4. How is completion certified? - Individuals certify completion through biosketch and current & pending support docs. - Institutions must ensure all Senior/Key Personnel have completed compliant training before proposal submission.	The Department of Energy requires that unclassified and unrestricted data produced with DOE funding be made publicly accessible whenever possible. Data management planning must be part of the research design from the start. All DOE‑funded research and development awards must include an approved Data Management and Sharing Plan. The plan explains: * What digital research data will be produced * Which data will be shared publicly * Where the data will be stored or archived * When the data will be made available * Any limits on sharing and why those limits are necessary DOE Data Sharing Highlights DOE requires immediate public access to scientific data that are displayed in or directly support peer‑reviewed publications resulting from DOE funding. This access should occur at the time of publication, with no embargo. Investigators must explain and justify any limits or exceptions (for example, due to privacy, consent, or legal restrictions DOE Provided Resources Writing a Data Management and Sharing Plan Requirements and Guidance for DMP

DOD

DOD Proposal Compliance Requirements: Biosketch, Current & Pending Support, Foreign Activities, Research Security Training, and Public Access
Resource Links	Biosketch Requirements	Current & Pending/Other Support	Foreign Activities & Disclosures	Research Security Training	Public Access & Data Sharing
SciENcv (Science Experts Network Curriculum Vitae) SCiEncv Current & Pending Support formats Federal RST modules SECURE Center condensed module Georgia Tech Ethics in Action Fall Compliance Training CITI Program	DoD does not use a single, uniform biosketch format across all programs. Instead, format and content requirements are specified in each DoD funding opportunity, and investigators must follow the solicitation instructions precisely. Note: Most programs are adapting the SciENcv (Science Experts Network Curriculum Vitae) format. Biosketch must include ALL appointments and affiliations held (domestic or foreign, paid or unpaid), including: - Academic, professional and scientific appointments - Adjunct and visiting scholar appointments - Volunteer positions - Guest and honorary appointments - Management roles with a small business - Affiliations with foreign entities on governments - Editorships, all publications in the last 3 years, only earlier publications relevant to the current application - Include memberships on any Federal Government Public Advisory Committee NOTE: Individuals must disclose any contracts or activities related to participation in programs sponsored by foreign governments, their instrumentalities, or affiliated entities, esp. foreign government‑sponsored talent recruitment programs.	Each separate individual (who is designated as key personnel) must provide a separate individual Current & Pending. The purpose is to ensure the PI has enough resources to complete the investigation and to pinpoint any potential overlap/duplication. Many DoD funding opportunities allow or encourage use of NSF or NIH SciENcv Current & Pending Support formats, but applicants must always follow the specific FOA. DoD requires a disclosure that includes all current and pending projects, from all sources, domestic and foreign. * All current (active) projects * All pending (applied‑for) support, regardless of sponsor * Title and objectives of each project * Percentage of effort per year devoted to each project * Total amount of support received or expected * Name and address of the sponsoring organization * Period of performance for each project Note: This information is required even if the work is unpaid or supported by a non‑DoD sponsor. The information must be submitted with the proposal as part of the grant application package.	DoD explicitly requires disclosure of: - Foreign sources of support - Foreign affiliations or engagements - Any activity that could create overcommitment, overlap, or national security risk DoD does not always mandate a single uniform format - Applicants must always follow the specific FOA first - Many DoD funding opportunities allow or encourage use of NSF or NIH SciENcv Current & Pending Support formats Countries of Concern DoD does not automatically prohibit all interactions with these countries, but it treats them as heightened national security risk factors during proposal review and award decisions. - China (including Macau and Hong Kong, but excluding Taiwan), Iran, North Korea, Russia, Belarus Sanctioned Countries May require approval from the U.S. Government to partner with: - Cuba, Iran, North Korea, Syria, and the Crimea, Donetsk, and Luhansk regions of Ukraine	1. Who must take the training? DoD requires RST for all Senior/Key Personnel on DoD proposals and awards. This includes anyone listed as Principal Investigator (PI), Co‑PI, Senior/Key Personnel contributing to the project 2. When must training be completed? All Senior/Key Personnel must complete within 12 mos. prior to application submission. 3. What training is acceptable? DOD allows any training that covers the CHIPS Act–required topics: Cybersecurity, International collaboration, Foreign interference, Proper use of federal funds, Disclosure requirements, Conflicts of interest & commitment Training Opportunities Available: * The four Federal RST modules developed by NSF/NIH/DOE/DoD * The SECURE Center condensed module (government‑wide compliant) * Georgia Tech Ethics in Action Fall Compliance Training * Third‑party compliant training (e.g., CITI Program) is also acceptable. NOTE: Annual certification for active awards is required. 4. How is completion certified? * Individuals certify completion through biosketch and current & pending support docs. * Institutions must ensure all Senior/Key Personnel have completed compliant training before proposal submission.	The Department of Defense follows a federal policy requiring that research results funded by DoD (both publications and supporting data) be made publicly accessible whenever possible. The goal is to increase transparency, promote scientific discovery, and encourage innovation, while still protecting national security and other sensitive interests. Most DoD‑funded research proposals must include a Data Management Plan. This plan explains: * What data, software, or research materials will be produced * Whether and how the data will be shared * Where the data will be stored or archived * When the data will be made available to the public * The plan can also explain why data cannot be shared (for example, due to national security, controlled unclassified information, or other legal restrictions). Data must be made publicly available at the time the publication is released, unless an exception applies. Investigators must explain and justify any limits or exceptions (for example, due to privacy, consent, or legal restrictions Any delays or restrictions must be clearly justified in the Data Management Plan.

NASA

NASA Proposal Compliance Requirements: Biosketch, Current & Pending Support, Foreign Activities, Research Security Training, and Public Access
Resource Links	Biosketch Requirements	Current & Pending/Other Support	Foreign Activities & Disclosures	Research Security Training	Public Access & Data Sharing
NASA Biosketch Form 1. NASA Guidebook for Proposers 2. How to Sign a Biographical Sketch or Current and Pending (Other) Support Form Federal RST modules SECURE Center condensed module Georgia Tech Ethics in Action Fall Compliance Training CITI Program Data Management Plan Templates	NASA provides its own Biosketch Form. PIs, Co‑PIs, and any Co‑Investigators serving in one of the three special Co‑I categories, as well as identified graduate student participants or trainees, must submit up to two pages for their biographical sketch. The Biosketch should include: - Professional Preparation (List of Education & Training) - Appointments & Positions paid or voluntary (Foreign & Domestic) - Product List that demonstrates ability to carry out project. These are citable publications, websites, technologies, inventions, patents, databases, audio or video products, etc. - any product that demonstrates experience on prior related efforts. - Affiliations with foreign entities on governments - Foreign Malign Activity Certification NASA specific resources 1. NASA Guidebook for Proposers 2. How to Sign a Biographical Sketch or Current and Pending (Other) Support Form	* PIs & Co‑PIs (U.S. institutions): Must disclose all current and pending projects and proposals, regardless of salary support. * Co‑PIs (≥10% effort): Must disclose all current and pending projects and proposals requiring more than 10% effort in any year, regardless of salary support. * Foreign/China‑related support: PIs and Co‑PIs must disclose any support or collaboration involving Chinese universities, comparable institutions, or Chinese‑owned companies at the prime and subrecipient levels, including no‑funds‑exchanged arrangements. Co‑PIs (non‑U.S. institutions): Current & Pending disclosures not required. Students: Current & Pending disclosures not required (may be requested). For additional details refer to the NASA Guidebook for Proposers.	NASA requires disclosure of all current and pending foreign support and activities by: PIs and Co‑PIs (regardless of effort) Co‑Is spending ≥10% effort in any project year - What must be disclosed: Foreign grants, contracts, or agreements Foreign salaries, stipends, or gifts Foreign institutional appointments Foreign in‑kind support (equipment, lab access, data, personnel) Foreign support must be disclosed regardless of whether it overlaps with the NASA project. - Activities involving Chinese universities or Chinese‑owned companies must always be disclosed, even if no money is exchanged. * NASA generally prohibits bilateral collaborations with China, so disclosure does not equal permission. * By submitting a proposal, the institution and proposer certify compliance with NASA’s China restrictions and disclosure requirements. - NASA prohibits participation in a Malign Foreign Talent Recruitment Program (MFTRP). *Covered individuals must certify they are not participants	1. Who must take the training? * Principal Investigators (PIs) — regardless of level of effort * Co‑PIs — regardless of level of effort * Co‑Investigators (Co‑Is) who will spend 10% or more of their time on a NASA‑funded project * Additional personnel may be designated as covered individuals on a project‑by‑project basis in the NOFO. 2. When must training be completed? Within 12 months prior to proposal submission. 3. What training is acceptable? NASA allows any training that covers the CHIPS Act–required topics: Cybersecurity, International collaboration, Foreign interference, Proper use of federal funds, Disclosure requirements, Conflicts of interest & commitment Training Opportunities Available: * The four Federal RST modules developed by NSF/NIH/DOE/DoD * The SECURE Center condensed module (government‑wide compliant) * Georgia Tech Ethics in Action Fall Compliance Training * Third‑party compliant training (e.g., CITI Program) is also acceptable. NOTE: Annual certification for active awards is required. 4. How is completion certified? * Individual Certification - Must certify by signing the NASA biographical sketch, and The current & pending (other) support forms.. * Institution Certification - Must certify in NSPIRES that all covered individuals employed by the entity have completed the required training * Anyone joining a NASA‑funded project after award issuance must also complete training and submit updated forms.	All proposals submitted for this funding opportunity must include a Data Management Plan (DMP), as required by NASA’s policy on public access to research results. If a proposed project will not create any data, or qualifies for an official exemption under NASA’s policy, the DMP must clearly explain why. Unless the funding announcement says otherwise, the DMP is submitted either on the NSPIRES cover page or through a program‑specific data form when submitting a proposal in Grants.gov. Applicants should review the funding announcement (NOFO) carefully for any special DMP requirements and to understand how the DMP will be reviewed. NASA also maintains an Open Data Portal (data.nasa.gov), which lists information about NASA datasets so they can be easily found and used by the public. This portal mainly contains descriptions of datasets and, in some cases, the datasets themselves. NASA Provided Resources: Data Management Plan Templates

USDA

USDA Proposal Compliance Requirements: Biosketch, Current & Pending Support, Foreign Activities, Research Security Training, and Public Access
Resource Links	Biosketch Requirements	Current & Pending/Other Support	Foreign Activities & Disclosures	Research Security Training	Public Access & Data Sharing
SciENcv (Science Experts Network Curriculum Vitae) 1. USDA-NIFA Grant Application Guide 2. USDA Guidance Portal USDA-NIFA Current and Pending Template Federal RST modules SECURE Center condensed module Georgia Tech Ethics in Action Fall Compliance Training CITI Program USDA DMP Guidance and Examples	Each separate individual (who is designated as senior/key personnel) must provide a separate individual Biographical Sketch. Must be created via USDA Biographical Sketch via SciENcv (Science Experts Network Curriculum Vitae) Biosketch must include ALL appointments and affiliations held (domestic or foreign, paid or unpaid), including: - Academic, professional and scientific appointments - Adjunct and visiting scholar appointments - Volunteer positions - Guest and honorary appointments - Management roles with a small business - Affiliations with foreign entities on governments - Editorships, all publications in the last 3 years, only earlier publications relevant to the current application NOTE: Individuals must disclose any contracts or activities related to participation in programs sponsored by foreign governments, their instrumentalities, or affiliated entities, esp. foreign government‑sponsored talent recruitment programs. USDA Provided Resources: 1. USDA-NIFA Grant Application Guide 2. USDA Guidance Portal	The PD/PI and all senior/key personnel must complete a USDA-NIFA Current and Pending (Other) Support Form using SciENcv. The purpose is to ensure the PI has enough resources to complete the investigation and to pinpoint any potential overlap/duplication. Provide a list of all current and pending support for the PD/PI for ongoing projects and pending proposals. This support information is required even if they receive no salary support from the project(s). Show the total award amount for the entire award period, including indirect costs. Also include the number of person-months per year to be devoted to the project by the senior/key person, regardless of source of support. The percentage of time committed should not exceed 100% of effort for concurrent projects. Disclose all resources including in-kind contributions. USDA Provided Resources: USDA-NIFA Current and Pending Template	USDA-NIFA requires Current and Pending Support disclosures for: PDs/PIs, Co‑PDs/Co‑PIs Other senior/key personnel only if specified in the RFA Foreign support and foreign activities must be reported, including: Foreign grants, contracts, or agreements Foreign institutional appointments (paid or unpaid) Foreign salary, stipends, or fellowships Foreign in‑kind contributions (lab access, equipment, data, personnel) International collaborators or subrecipients Research conducted outside the U.S. Participation in foreign government‑sponsored programs, including talent programs These must be disclosed whether or not the activity directly supports the project. Foreign Institutional Support & Appointments must be reported, including:* Employment or appointments at foreign universities or organizations Visiting scholar arrangements Foreign advisory or research roles These are disclosed through:* Current & Pending Support, Biosketches (as applicable), & Program‑specific RFA requirements MFTRP Certification (10‑Year Lookback): All Senior/Key Personnel must certify that they are not currently—and have not been within the past 10 years—participants in a Malign Foreign Talent Recruitment Program (MFTRP). *USDA‑Funded Senior Personnel: Must complete the USDA MFTRP Disclosure Form.	1. Who must take the training? * Principal Investigators (PIs) — regardless of level of effort * Co‑PIs — regardless of level of effort * Co‑Investigators (Co‑Is) who will spend 10% or more of their time on a NASA‑funded project * Additional personnel may be designated as covered individuals on a project‑by‑project basis in the NOFO. 2. When must training be completed? Within 12 months prior to proposal submission. 3. What training is acceptable? USDA-NIFA allows any training that covers the CHIPS Act–required topics: Cybersecurity, International collaboration, Foreign interference, Proper use of federal funds, Disclosure requirements, Conflicts of interest & commitment Training Opportunities Available: * The four Federal RST modules developed by NSF/NIH/DOE/DoD * The SECURE Center condensed module (government‑wide compliant) * Georgia Tech Ethics in Action Fall Compliance Training * Third‑party compliant training (e.g., CITI Program) is also acceptable. NOTE: Annual certification for active awards is required. 4. How is completion certified? * Individuals certify completion through biosketch and current & pending support documents. * Institutions certify that all senior/key personnel have completed compliant training before proposal submission.	1. Expected Data Types Describe the types of data you will produce (e.g. digital, non-digital) and how they will be generated (lab work, field work, surveys, etc.). If you plan to re-use raw or processed data from other studies, name the anticipated sources. 2. Data Formats and Standards Describe the data formats (e.g. csv, pdf, doc) for both raw and processed data you will produce. Note any plans to digitize data created in a non-digital format. 3. Data Storage & Preservation Describe provisions for depositing data in a trusted/certified long-term preservation and archiving environment. This includes your plan for backups, cloud storage, access protocols, obsolescence avoidance, data migration strategy, persistent identifiers, etc. Describe where data will be stored during and after the project. 4. Data Sharing and Public Access* Describe your data access and sharing procedures both during the project and after it is complete, as well as plans for publication or public release. Name specific repositories, databases, catalogs as appropriate, and public access databases (e.g. the Ag Data Commons). Include a statement of plans to protect confidentiality, personal privacy, proprietary interests, business confidential information, and intellectual property rights. The DMP is limited to two page. These do not count toward the page limits for the project narrative. USDA Provided Resources* USDA DMP Guidance and Examples

Dept. of Ed

Dept. of Ed Proposal Compliance Requirements: Biosketch, Current & Pending Support, Foreign Activities, Research Security Training, and Public Access
Resource Links	Biosketch Requirements	Current & Pending/Other Support	Foreign Activities & Disclosures	Research Security Training	Public Access & Data Sharing
SciENcv (Science Experts Network Curriculum Vitae) IES Application Submission Guide	IES strongly encourages applicants to use SciENcv (Science Experts Network Curriculum Vitae) where you will find an IES biosketch form. Senior Personnel may also submit a personally formatted Biosketch. The Biosketch should demonstrate how you possess the training and expertise commensurate with their specified duties on the proposed project. For example: - PID & contact information - Professional Preparation (List of Education & Training) - Appointments & Positions paid or voluntary (Foreign and domestic, paid or unpaid) - Product List that demonstrates ability to carry out project. These are citable publications, websites, technologies, inventions, patents, databases, audio or video products, etc. - any product that demonstrates experience on prior related efforts. - Affiliations with foreign entities on governments DoED Provided Resources: IES Application Submission Guide	Disclosure of other funding, effort, or activities—if required at all—is determined by the specific Funding Opportunity Announcement (FOA). Sponsors may request related information through other application components, depending on the program: Project narrative sections (e.g., Significance or Research Plan) may require applicants to describe: * Related or prior projects * How the proposed work differs from or builds on existing efforts * Capacity to complete the proposed research Budget narratives and staffing plans may be used to assess: * Investigator effort and roles * Whether resources appear sufficient for the scope of work Assurances and certifications submitted through Grants.gov cover: * Duplication of federal funding * Institutional compliance with conflicts‑of‑interest requirements under 2 CFR Part 200	Department of Education grants generally do not regulate individual foreign activities. ED’s primary concern is institutional transparency about large foreign gifts and contracts under Section 117—not PI‑level foreign support, appointments, or collaborations.	The Department of Education does not require Research Security Training for its grants. If you are preparing ED proposals, you do not need to complete or certify RST unless your institution imposes its own internal policy.	For research grants—especially those funded through IES—applicants are required to submit a Data Management Plan (DMP) as part of the proposal. The DMP must explain: * What data will be collected or produced * How the data will be documented * Whether, when, and how the data will be shared * What protections will be used for confidential or sensitive data * Data planning is expected to begin at the proposal stage * Investigators must explain and justify any limits or exceptions (for example, due to privacy, consent, or legal restrictions) IES policy requires public access to final research data—the data needed to support published findings. Researchers must make data discoverable and usable by others, while: * Protecting student, family, and staff privacy * Removing or masking personally identifiable information * Following federal and state confidentiality rules (such as FERPA)