Georgia Institute of Technology

1. Create a Position Vacancy Announcement (PVA)
   • ​The announcement can be created online on the Applicant Clearinghouse
   • After the announcement is generated, a PVA number will be generated and the position will post to the Applicant Clearinghouse
2. Post the position
   • ​The hiring department is responsible for posting the position for at least five business days. This can be done using a third party site or through a courtesy posting via Taleo.
3. Complete the hiring package
   • Once a candidate is selected, complete the hiring package.
   • All packages should be routed through GT-TRACS.
   • The hiring package is reviewed and approved by the office of Faculty Affairs.
4. Once the hiring package is approved, offer the position to the candidate
   The office of Faculty Affairs will review the hiring package. GT-TRACS will send an approval notice through the system. The approval date will serve as the effective date for the package. 
5. Submit a Personal Services Form (PSF) for final approval
   • The final approver on the PSF should be Brittany Smith.
   • A copy of the hiring PSF should be given to the new employee to take with him/her to Office of Human Resources' Customer Services Center for assistance in onboarding the new research faculty member.
6. Prepare the formal offer letter and contact the candidate
   All signed offer letters should be uploaded to the GT-TRACS package. 

Postdoctoral Appointment Guidelines

Postdoctoral Fellows

• ​Follow the procedure for hiring Regular Research Faculty

Exceptions:

• No Position Vacancy Announcement (PVA) or Affirmative Action Tracking sheets are needed.
• Postdoctoral Fellow appointments require evidence of the Ph.D. (or equivalent degree) in the form of an official transcript.
  • A candidate may also be appointed if the he/she has completed all of the requirements for the degree (coursework, defense, final dissertation submitted, etc.), but the degree has not yet been formally conferred. In this case, the candidate must provide evidence that all of the degree requirements have been met, along with a date of graduation. This may be stated on the official transcript or in an official letter from the institution.
  • In all cases, the final, official transcript must be on file once the degree has been awarded.

Postdoctoral Scholars

• Required documents and signatures
  • PSF
  • Copy of Offer/Invitation Letter
  • Resume/Vitae
  • Funding letter from sponsoring agency
  • Completed Background Check or Security Clearance